Applicant References

The applicant page, References, is used to collect information from applicants about their professional and/or personal references.   The references page has some unique capabilities that can be used to better support your application process.  The different functionalities available in this page are described in this document; enabling and disabling some of these functionalities will require that you create a request to support.  Some of these functionalities can be made directly by your AppliTrack system administrator.

By default, your applicants are asked to enter three references.  Just one reference is required and the applicants may add as many as they like using the “New Reference” buttons which appear at the bottom of the page.  Both the default number of references, and the required number of references may be customized by contacting support.

For each reference, the following information is collected.  The label for any of these fields may be changed, or the field may be removed, through a request to support.

Field Name

Name (required)

School/Org

Current Position

Relationship to Candidate

Years Known

Home Phone

Cell Phone

Work Phone

Mailing Address

Email (may be required*)

Reference Letter

* - The reference’s Email address is required when making use of automatic delivery of reference survey invitations for position categories in AppliTrack.

Note the presence of the reference email address.  Collecting this information permits AppliTrack to deliver online surveys to each of the references.  For more information about online reference surveys in AppliTrack, view the topic Using Reference Surveys. The delivery of these surveys is done either manually by an AppliTrack user, or, if enabled, automatically at the time the applicant’s application is submitted.  For more information about the automatic delivery of reference surveys, view the topic automatic delivery of reference survey invitations.

Also note that each reference, has an available “Reference Letter” entry.  The function of this entry is to allow the applicant to upload documents for each specific reference listed.  This ensures that specific contact information is available for each of the reference letters supplied by the applicant.  Applicants are not required to upload a letter for each reference they provide.